Top Reclaim Alternatives
Here are the Top Reclaim.ai Alternatives — tools that help with smart calendar scheduling, time blocking, and productivity optimization. Reclaim is loved for its auto-scheduling of habits, tasks, and meetings, but there are several other tools that might suit your style or needs even better.
🕒 1. Clockwise
Best For: Smart calendar optimization for busy teams
Why it’s good: Uses AI to automatically reschedule meetings and protect focus time.
Pros:
- Smart meeting time suggestions
- Auto-reschedules conflicts
- Integrates well with Google Calendar
Cons:
- Limited customization in free plan
- Mostly focused on teams
📅 2. Motion
Best For: Individuals and teams that need automated to-do lists + calendar
Why it’s good: Combines task management and AI-scheduling into one powerful platform.
Pros:
- Auto-schedules tasks into calendar
- Built-in project & task management
- Great for solopreneurs and startups
Cons:
- Pricey
- Interface can feel overwhelming initially
🧠 3. Sunsama
Best For: Daily planning with focus on work-life balance
Why it’s good: Helps plan tasks across calendar and task tools like Trello, Asana, and Gmail.
Pros:
- Guided daily planning
- Connects to task tools
- Focus-friendly UI
Cons:
- Requires discipline to use daily
- No auto-scheduling like Reclaim
⚡ 4. SkedPal
Best For: Intelligent time blocking based on task priorities
Why it’s good: Adjusts your schedule dynamically based on your task goals and deadlines.
Pros:
- Flexible, priority-based scheduling
- Syncs with calendars
- Time map for ideal working hours
Cons:
- Slight learning curve
- Not as visually modern
📊 5. Todoist + Google Calendar
Best For: Custom DIY workflow with flexible tools
Why it’s good: Use Todoist for task management and sync it with Google Calendar to visually block time.
Pros:
- Highly customizable
- Free options available
- Strong ecosystem integrations
Cons:
- Manual syncing/setup needed
- No AI time allocation
📓 6. Akiflow
Best For: Centralized task and calendar command center
Why it’s good: Combines tasks from multiple platforms and lets you drag them into your calendar.
Pros:
- Fast, keyboard-focused UI
- Integrates with Todoist, Asana, Trello
- Inbox-like task management
Cons:
- No full automation
- Best for solo use
🪄 7. TimeHero
Best For: Task-based automatic scheduling
Why it’s good: Automatically plans your tasks around your meetings and calendar availability.
Pros:
- Smart time allocation
- Built-in project templates
- Great for complex task lists
Cons:
- UI can feel dated
- Team features are limited
🧘 8. Routine
Best For: Combining note-taking, tasks, and calendar in one
Why it’s good: Daily planning with a minimalist UI and smart scheduling insights.
Pros:
- Task + calendar + notes combo
- Simple, clean design
- Great for solo users
Cons:
- Still in early development
- Fewer integrations than Reclaim
🧩 9. Fantastical (Mac/iOS)
Best For: Apple users who want a powerful, polished calendar
Why it’s good: Adds rich features like natural language input, scheduling proposals, and task syncing.
Pros:
- Sleek interface
- Supports Apple ecosystem
- Good for power users
Cons:
- Apple only
- Subscription model
🧭 10. Microsoft Outlook + MyAnalytics (for Microsoft 365 users)
Best For: Enterprise teams using Microsoft tools
Why it’s good: Offers focus time booking, meeting insights, and wellness recommendations.
Pros:
- Native to Microsoft ecosystem
- Smart suggestions and reports
- Great for corporate use
Cons:
- Not ideal for individuals outside Microsoft 365
- Lacks flexibility of third-party tools
🔍 Summary Table
| Tool | Best For | Unique Strength | AI Features | Free Plan |
|---|---|---|---|---|
| Clockwise | Teams needing focus time | Auto-reschedules & meeting grouping | ✅ | ✅ |
| Motion | Task + calendar automation | AI schedules daily plans | ✅ | ❌ (Trial) |
| Sunsama | Mindful daily planning | Guided daily setup | ❌ | ✅ |
| SkedPal | Flexible time blocking | Time maps + dynamic plans | ✅ | ❌ |
| Todoist + GCal | Custom productivity workflows | Simple sync-based planning | ❌ | ✅ |
| Akiflow | Power users with many tools | Task inbox + drag-to-calendar | ❌ | ✅ (Trial) |
| TimeHero | Task prioritization | Schedules based on deadlines | ✅ | ✅ (Trial) |
| Routine | Daily planner + notes | Tasks, notes & calendar in one | ✅ (limited) | ✅ |
| Fantastical | Mac/iOS calendar power | Natural language + UI | ✅ | ❌ |
| Outlook + MyAnalytics | Corporate/enterprise use | Smart focus time + productivity tips | ✅ | ❌ |
Let me know your specific workflow (team vs solo, Google vs Microsoft, task-heavy vs meeting-heavy), and I’ll help pick the best one for you.